Invitations – the start of any successful event. And don’t forget the party food!
For many of us, an event begins when we receive an invitation. We start to anticipate, to imagine, and to plan. We wonder who else will be going , what will be happening, and of course, we ask ourselves questions about the person the event is going to be held for.
If you are the event organiser, a lot of the questions people ask will be answered by the invitations. Let’s explain that in a bit more detail shall we?
A badly written invitation will contain no detail, other than the type of event, the date, and the venue. It might say, you are invited to Jim and Susan’s wedding at the church in Sydney on Sunday….This does not really do justice to a wedding now, does it?
A well designed wedding invitation for a formal type ceremony might instead say something like…
Jim and Susan would be honoured by your presence at their wedding ceremony, to be held at St Margaret Ignatius Church on the 412th of Nevermind month, 2015. Formal reception to follow at, and then the destination would be named. It would be in a flowing script or font, and use colours and background images to influence the perception of your wedding guests. A good quality paper would be used, possibly with a shimmer finish. This is called setting the scene. Painting a picture in your guests imaginations. They know to attend in formal attire. They know a whole lot more than with the first design.
Similar circumstances apply at christenings and baptisms. Some people opt for a religious ceremony, with all the hallmarks and trappings of the church involved. Non religious families sometimes opt for a naming ceremony instead. The invitations should always reflect the scene you intend to create.
Managing expectation can also be important, particularly when a child’s birthday is being held. Build it up to high and there can be tears and tantrums, but pitching too low will cause the same thing. Our advice is usually to walk the middle ground – start with a good invite that tells party guests the essential details, and hints at theme or entertainment. A good party invitation is often well worth the small amount of money you will spend on them – many people decide whether or not to attend on the basis of how the invite looks.
Once your guests arrive…. It’s time to eat
Make sure your guests are welcomed properly, make sure there is plenty of good food too. Don’t forget when you are buying party food and treats, to cater for the sweet tooth as well as those who have specific dietary needs, such as diabetics, gluten or lactose intolerant, and also – most important – provide a healthy option, such as fruit and non processed. Consider also having plenty of non sweetened drinks to offset those sugar rushes.
Want to monitor everybodys intakes? Rather than having a smorgasbord style candy table why not serve treats in party favour boxes and bags – that way no one goes overboard, and there is minimal wastage, which saves you money.
That’s it for this post in our party planning series. More soon – we would love to see you visit our blog again.